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Licensing & Pricing

Business Central licensing & pricing

Dynamics 365 Business Central offers flexible pricing and licensing models so businesses can choose the option that best fits their needs. Discover how Business Central is priced, the different editions, types of users, licensing options, and more.

Business Central Licensing & Pricing

Cloud-based vs on-premise deployment

Dynamics 365 Business Central can be deployed either on-premise or on the cloud to meet the needs of all companies. Most companies opt for the cloud version of Business Central as it provides great scalability without requiring a large amount of upfront capital. However, companies that already have the in-house servers and capabilities may opt for an on-premise Business Central implementation. Each company should choose the implementation model that best fits their needs.

On-premise
Peace of mind knowing data is stored in-house
Complete control of any updates applied
Cloud-based
No upfront cost for servers and associated infrastructure
No ongoing cost for databse and server administration
Automatic upgrades when new features are released
Microsoft guarantees uptime and automatically takes backups to ensure business continuity

Benefits:

On-premise
Peace of mind knowing data is stored in-house
Complete control of any updates applied
Cloud-based
No upfront cost for servers and associated infrastructure
No ongoing cost for databse and server administration
Automatic upgrades when new features are released
Microsoft guarantees uptime and automatically takes backups to ensure business continuity

Licensing options

Microsoft offers two licensing options for Business Central that are both based on a per user basis: perpetual and subscription. Perpetual licensing is only available for on-premise BC and requires companies to pay the full price of the license upfront with an annual maintenance fee. The subscription model is available for both the on-premise and cloud versions of BC and customers pay a per user, per month fee. Additionally, there is no annual maintenance fee since the monthly subscription price is all inclusive.

Payment frequency
Cost per full user
Maintenance fees
Number of users
Type of development
Ownership
Perpetual
Upfront
Starting at $2,000
Annual maintenance fee required to be eligible for upgrades and hotfixes
Can add users but no credit received for removing users
On-premise only
You own the software outright even if you stop paying the maintenance fees
Payment frequency
Cost per full user
Maintenance fees
Number of users
Type of development
Ownership
Subscription
Monthly
Starting at $70
Built into monthly cost
Flexibility to add or remove users
Cloud-based or on-premise
If you stop paying the subscription you lose access to the software

Business Central editions

Business Central is available in two editions: Essentials or Premium. The Essentials edition includes all the features and functionality of Business Central except for Service Order Management and Manufacturing. The Premium edition includes everything included in Essentials plus Service Order Management and Manufacturing. It is not possible to mix and match editions. If your company requires manufacturing or service functionality the Business Central edition you would need is the Premium edition and all of your full users would be Premium users.

Essentials
Premium
Financial Management
Customer Relationship Management
Project Management
Supply Chain Management
Human Resources Management
Warehouse Management
Service Order Management
Manufacturing
Business Central User Types

Types of users

Business Central pricing is based on the edition as well as the number of users. Full users are those whose work requires access to the full use of Business Central’s functionality. Team Member users are those who only need basic functionality and perform “light” tasks such as updating existing records or creating quotes. Team Member Licenses can also be used for users that are not tied to a particular function but require read-only access to data.

Full User

Essentials Full User

Perpetual: $2,000

Subscription: $70 per month

Premium User

Premium Full User

Perpetual: $2,800

Subscription: $100 per month

Team Member

Team Member

Perpetual: $400

Subscription: $8 per month

The ultimate guide to Business Central licensing and pricing

Business Central licensing and pricing is based on a variety of factors and provides flexibility for customers to choose the options that best fit their needs. To learn more about the capabilities of the different editions of Business Central, the benefits of subscription vs perpetual licensing, types of users, and more, download this comprehensive guide.

Download Now
The ultimate guide to Business Central licensing and pricing

The ultimate guide to Business Central licensing and pricing

Business Central licensing and pricing is based on a variety of factors and provides flexibility for customers to choose the options that best fit their needs. To learn more about the capabilities of the different editions of Business Central, the benefits of subscription vs perpetual licensing, types of users, and more, download this comprehensive guide.

Download Now

Get Business Central through the Microsoft partner network

Microsoft offers Dynamics 365 Business Central through its partner network. To acquire Business Central, you can work with a certified Microsoft partner. Additionally, a Business Central partner can help you evaluate the best licensing model, version of BC, and types of users that best fits your unique needs.

Get Business Central
Get Business Central through the Microsoft partner network
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